• Linz Consultant

8 Important Rules You Should Check To Follow With Online Meetings


Online Meeting


Video conferencing is a real ticket to becoming an important employee and a compromising factor for team members across different locations to look at each other and help businesses cut down the travel expenses and costs. This includes the costs the employees will have to rely on to bring in collaboration with teammates.

Hybrid teams have now become one of the most important business models worldwide. In terms of an efficient working force, holding on to such effective online meetings, wide team support is important for indicating success towards online meetings.

Here are some unwritten rules that virtual meetings will have to look through to experience the best online meetings.


1. Be clear about presenting yourself most presentable on your video calls


Make yourself comfortable flying across a video call or attending a meeting confidently. In this case, you will be groomed, professional looking and confident with a smile on your gesture. Always make sure that you strike a good impression across your attendees and make a spotlight online.


2. If that background is going to fuzz yourself or is becoming a mess or a distraction, make sure that you turn on a virtual background


To make it neat on your background or to make that more effective sit on to an online meeting with a blurred background, virtual background or a clean and customized background.


3. Make your calendar


Keeping your calendar up to date, organized and updated will help the way your team members are simply looking through your calendar. This could help you choose one of the best times to meet with you with scheduling meetings and avoid simpler conflicts that arise by improper management of the Calendar


4. Make sure that you always stay on mute.


Make sure that you're staying on mute when you're done speaking your part. Because when it isn't your turn to talk, do not make yourself a noisy interrupter into the call. When someone else's microphone is taking the dominant part of the call, keep it in check as it's important for making your presentation. Lack of this concentration on your leads would lead to frustration among the team leads or if you're going to be the team lead, sometimes you may get this disturbance when handling a call. So make sure that you mute it when it isn't your turn to calm down in the meeting to avoid incidents and distractions.


5. Make sure that you do not interrupt someone who is speaking.


It always says that we need to listen to whoever takes the call or speaks in it. Your colleagues may feel that you are attentive and responding to the call, but sometimes it becomes irrelevant and destructive. In the calls, it sets that feel of you being an annoying person.


6. Turn off your notifications and put your phone and laptop into Do Not Disturb mode or DND mode.


Proper notification for emphasized meeting applications. Notifications from a wide number of applications can be a huge distraction. Having an online or an important call - be fully present at the meet, make sure that you mute all the notifications since you are into an online conference.


7. Make scheduled meetings appear on time.


Make sure that you never miss out by going away. Valuing your time and respect towards other meeting attendee’s time and availability be ready at least five minutes earlier to make that scheduling professional and punctual.


8. Things that will add attendance by using synchronous communication as a means for effective collaboration.


Your meetings can at times make you heavily led with and tapped and dumped for your schedule. To avoid this scenario, make sure that you have a well-planned agenda for your meetings. For better cases, you want actions with a synchronous communication tool. You can use tools such as email, video and text messages to communicate without being fully present in the meeting and make effectively across collaborative communications.

For more short scripted similar personal and organizational productivity tips and Zoho product blogs, check out Linz Technologies and Linz Consultants blogs.

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